Executive Assistant & Personal Assistant Jobs in Delhi NCR / Ambala
Rojgar Group is hiring an Executive Assistant + Personal Assistant to work closely with the Founder. This role is ideal for someone who is organised, trustworthy, and good at managing daily tasks, coordinating with people, and keeping records up to date.
The position combines office administration, personal assistance, data management, travel coordination, and vendor follow-ups. The right candidate should be comfortable handling different responsibilities, solving everyday problems, and making sure tasks are completed on time.
Job Details
- Job Title: Executive Assistant + Personal Assistant
- Department: Founder’s Office
- Location: Delhi NCR / Ambala, with travel as required
- Experience: 4–8 Years Preferred
- Employment Type: Full-Time
- Reporting To: Founder
About the Role
As an Executive Assistant and Personal Assistant, you will support the Founder with professional and personal responsibilities. You will manage schedules, coordinate meetings, maintain records, follow up on pending tasks, and handle day-to-day requirements.
This role requires someone who takes ownership of their work. You should be comfortable working with Excel or Google Sheets, coordinating with vendors and household staff, and managing confidential information with care.
Key Responsibilities
Executive Assistance & Daily Coordination
- Manage the Founder’s calendar, appointments, meetings, travel, and daily priorities.
- Coordinate calls, bookings, meetings, and personal commitments.
- Maintain task trackers and follow up to ensure work is completed on time.
- Coordinate with employees, vendors, service providers, and other stakeholders.
- Identify pending tasks, resolve routine issues, and follow up until completion.
Data Management & Reporting
- Maintain accurate records using Microsoft Excel, Google Sheets, and other systems.
- Prepare reports, summaries, and trackers for daily activities.
- Update records related to expenses, payments, vendors, staff, and household requirements.
- Verify and organise information collected from different sources.
- Track expenses and report any unusual entries or discrepancies.
- Maintain digital files, invoices, payment records, and important documents.
- Keep basic staff records, including attendance, leave, and salary details.
Personal Assistance & Household Coordination
- Manage personal requirements, purchases, deliveries, appointments, and daily arrangements.
- Coordinate with household staff, including drivers, housekeeping, cooks, and security personnel.
- Follow up on household requirements and resolve pending issues.
- Coordinate with contractors and service providers for repairs, maintenance, and other requirements.
Maintenance & Interior Work Coordination
- Coordinate basic interior, maintenance, and civil work at the Founder’s residence or office.
- Arrange site visits and collect quotations from contractors and service providers.
- Coordinate with electricians, plumbers, carpenters, painters, and other technicians.
- Track materials, work progress, timelines, and pending issues.
- Follow up with vendors to ensure work is completed as planned.
Confidentiality & Administration
- Handle personal, financial, and business information with discretion.
- Maintain organised records and accurate documentation.
- Manage multiple tasks while meeting deadlines.
- Communicate clearly with the Founder, staff, vendors, and other stakeholders.
Required Skills & Qualifications
- 4–8 years of relevant experience in Executive Assistance, Personal Assistance, or administration.
- Strong knowledge of Microsoft Excel and Google Sheets.
- Excellent data entry skills with a high level of accuracy.
- Ability to prepare reports, maintain trackers, and manage records.
- Good communication, coordination, and follow-up skills.
- Ability to manage multiple responsibilities and changing priorities.
- Experience coordinating with vendors, contractors, and service providers.
- Comfortable working with household staff and managing day-to-day requirements.
- A valid driving licence and good driving skills.
- Strong sense of responsibility, confidentiality, and integrity.
Preferred Experience
- Experience coordinating basic interior, repair, maintenance, or civil work.
- Experience managing staff records, expenses, invoices, and payment details.
- Previous experience supporting a Founder, senior executive, business owner, or family office.
Who Should Apply?
This opportunity is suitable for candidates who have worked as an Executive Assistant, Personal Assistant, Founder’s Office Executive, Administrative Executive, or Senior Administration Coordinator.
You should be practical, dependable, and comfortable taking responsibility for tasks from start to finish. Strong follow-up skills and attention to detail are especially important for this role.
How to Apply
If you have relevant experience and are comfortable managing both professional and personal responsibilities, we invite you to apply.
📧 Send your resume to: hr@rojgargroup.com
📝 Apply online:
https://www.rojgargroup.com/non-it-jobs-submit-resume
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Join the Rojgar Group WhatsApp Channel:
https://whatsapp.com/channel/0029Vb6uL4eHVvTX3F7elY2D
Explore More Job Opportunities
Looking for other career options? Explore more openings through Rojgar Group.
- Browse All Latest Jobs: https://www.rojgargroup.com/jobs/
- Explore More Career Opportunities: Visit Rojgar Group regularly for new openings across IT, administration, sales, marketing, finance, and other functions.
New opportunities are added regularly. Check our latest job listings to find a role that matches your experience and skills.